Office Coordinator
Requisition Number:2023-ENERGY-001
Department:Climate Equity & Impact
Employee Type:Regular
Hours Per Week:35


Action for Boston Community Development is a nonprofit human services organization that each year provides more than 100,000 low income residents in the Greater Boston region with the tools and resources needed to transition from poverty to stability and from stability to success. 

The Climate Equity & Impact Department (CEI) at ABCD offers a number of heating and energy services to income eligible residents of Boston, Brookline, Newton and the Mystic Valley cities and towns of Malden, Medford, Everett, Melrose, Stoneham, Winchester and Woburn.

Duties include: 

  • Responsible for the scheduling and coordinating internal and external meetings for the CEI Department.
  • Mange correspondence between internal ABCD departments.
  • Respond to stakeholder inquiries.
  • Maintain the CEI Department’s database: 
    • Update records.
    • Improve design and functionality as requested
  • Run queries and generate reports as needed.
  • Communicate with external and internal stakeholders on behalf of the Director – CEI.
  • Handle correspondence between multiple departments at the direction of the Director – CEI.
  • Utilize project management and reporting software to input Department data.
  • Initiate and assist the execution of special projects at the direction of the Director – CEI.
  • Manage the schedule of the Director; plan and schedule meetings.
  • Assist with Time & Reporting Duties.
  • Ensure all timecards are submitted by CEI staff.
  • Communicate with vendors and utilities as needed.
  • Maintain record of project installation agreements and communication.
  • Update Program Guidance, project workflows, memos and other program documents as needed.
  • Engage across all programs within the CEI Department which includes but is not limited to: coordinating team meetings and providing team updates.
  • Assist in the preparation of team meetings.
  • Take notes during meetings
  • Maintain electronic and paper files.
  • Perform other related duties as assigned.

Job Qualifications:
  • A minimum of a High School Diploma or GED with up to 12 months of professional experience is required.
  • A background in energy efficiency and/or low-income housing required.
  • 1-3 years of professional experience is preferred.
  • Experience in grant program management is helpful.
  • Experience with Microsoft Access and Excel or at least a high degree of comfort with databases and spreadsheets is required. 
  • Must demonstrate good communication skills by phone and email. 
  • Flexibility, initiative, and ability to work in a team required.
  • Ability to deal sensitively and effectively with individuals of diverse cultural and economic background. 


  • Make an impact on the community
  • Free professional development opportunities and trainings
  • Health and Dental Insurance
  • Long-term and Short-term Disability Insurance
  • Life Insurance
  • 403B Retirement Plan with employer match and vesting
  • Paid Time Off
  • 13 Observed Holidays